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For convenience, we'll break down the whole process into 6 meaningful steps. If all the people you want to address are already in your Outlook Contacts folder, you can perform a mail merge directly from Outlook. Mail merge is a process of creating mass emails tailored for each recipient by taking data from a database, spreadsheet, or other structured file.īasically, you prepare your message template putting placeholders where appropriate, and a mail merge pulls the recipient's details (such as a name, email address, etc.) from a source file and inserts them into an email in the place of the placeholders.Įventually, everyone's happy - recipients feel unique and valued getting an individual message addressing their specific concerns, and you enjoy an improved engagement rate ) How to do a mail merge in Outlook

There are a few ways to do a mail merge in Outlook, and we are going to look closely at each method. It works great for sending out business updates, season's greetings, and the like, so that every recipient gets a personal email with their own information, without knowing who else this message has been sent to. Whenever you need to send personalized emails to multiple recipients, mail merge is a real time-saver. In this tutorial, we'll have an in-depth look at how to mail merge in Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016 and earlier.